(Because That’s Exactly What It Is)

Most business owners are dabbling with AI.

They ask it for a few ideas… get something halfway decent… and then write it off because “it’s not quite right.”

Here’s the truth:

AI isn’t a magic button. It’s a team member, and just like any new hire, it needs training.

In a recent episode of The Ownership Advantage, I sat down with Kay to break this down step-by-step. How do you actually train tools like ChatGPT or Gemini to do meaningful work inside your business - so it saves you real time, removes mental clutter, and frees you up to lead?

Here’s the short version (and how to start using AI like a pro, even if you’re still figuring it out):

Step 1: Stop Treating AI Like a Toy. Start Treating It Like a Team Member.

This is the mindset shift most entrepreneurs never make.

We’ll spend hours onboarding a new employee, explaining systems, creating SOPs…

But with AI? We just say, “Write this blog post for me,” and get frustrated when it’s off the mark.

AI is a junior teammate. That means:

• You define the job.

• You provide tools, context, and examples.

• You refine as you go.

Start there, and you’re already ahead of 95% of business owners.

“If you treat it like a person you’re hiring, you’ll get dramatically better results.”

Step 2: Decide What You’re Willing to Let Go

This starts with an honest look in the mirror:

What’s actually worth your time?

Make a list of everything you touch in a week. Then ask:

• What’s repeatable?

• What’s draining?

• What’s not high-skill?

Things like:

• Drafting emails or proposals

• Writing social posts

• Organizing your calendar

• Outlining a podcast or YouTube video

These are perfect handoff points. AI can’t replace your leadership, but it can absolutely lighten the load.

Step 3: Specialize Your AI Like You’d Build a Department

Here’s a mistake I made early on:

I used one big ChatGPT thread for everything.

But just like you wouldn’t ask your bookkeeper to write your ads, you shouldn’t expect one AI thread to master everything.

Instead, set up dedicated “workstations”:

• One thread for social media

• One for marketing copy

• One for operations

• One for sales scripting

In each one, train the AI with:

• Your brand voice

• Past examples

• Guidelines or templates

• Specific roles and responsibilities

Think of each as its own mini-employee with a defined job description.

Step 4: Get Way Better at Prompting

Want better AI output? Start with better input.

Bad prompt:

“Write me a business post.”

Better prompt:

“Write a 3-paragraph LinkedIn post in my voice. The topic is overcoming fear in entrepreneurship. Include a personal story, a key insight, and a clear call to action to book a strategy call.”

Now we’re talking.

The more context and clarity you give, the more useful the result. AI isn’t mind-reading, it’s pattern matching. And patterns require training data.

Step 5: Use the Same Delegation Framework You Use With Your Team

Here’s the 5-step delegation model I use for both humans and AI:

1. Define the task clearly.

2. Check understanding.

3. Explain the WHY.

4. Show the HOW.

5. Set clear expectations for DONE.

The first few outputs might be rough. That’s normal. Keep tweaking, refining, and adjusting, just like you would with a new hire.

Final Thought: Don’t Wait for Perfect, Just Start Small

You don’t need to overhaul your business overnight.

Start by picking one time-sucking task and training AI to handle it.

Then move to the next.

Then the next.

Even spending $20/month on a paid AI tool can unlock hours per week. That’s time you can spend thinking, selling, resting, or building something bigger.

AI won’t replace your leadership. But it will amplify your capacity.

If you use it well, it’s like hiring a full-time assistant for pennies on the dollar—and one that never sleeps, forgets, or checks Instagram during work hours.

Listen to the full episode:

Train AI to Maximize Your Business Results

Prefer video?

Watch on YouTube: https://youtu.be/LvmJ7aGgM-Y

Want help implementing this inside your business?

Start with 2 Weeks Free Coaching and we’ll walk you through how to delegate and scale smarter - with AI or humans.